Student Organization Re-Registration for 2026-2027

March 31st, 2026

Hello Student Organization Leader!
Can you believe it is almost time for re-registration for next academic year?! In this email, we hope to explain and clarify the re-registration process so that your organization can be successful.

**Please note, this is for current recognized student organizations only. Honor Societies will fill out a separate form, and individual Fraternity & Sorority Life chapters do not need to re-register. Governing bodies must re-register.**

Instructions

• Each student has to have at least a 2.0 cumulative GPA.
• You must also have a WCU faculty/staff advisor.
• Each position must be filled by a unique undergraduate student, meaning that students cannot hold more than one position.

• You may send more than one member to this meeting.
• You can represent up to (3) student organizations.
• This meeting is required for re-registration to occur.
• If you are unable to attend this event, please fill out this form so OSE can reach out individually.
  • Failure to attend this COO will result in inability to re-register your organization for 2026-2027.

• The information for your President, Vice President, Treasurer, Secretary, and Advisor for NEXT ACADEMIC YEAR 2026-2027.
• An updated copy of bylaws for the 2026 -2027 academic year.
• A membership roster in an Excel document.
  • The appropriate document will be in the form for you to download and reupload.
• Information on your events, meetings, and membership from the past year.
• Off-campus addresses that you do organization activities in to adhere to the Clery Act.
• If you are a part of a national organization, your national organization's contact information.
• Instagram handle information.
• Organization goals for 2026-2027.
• Any additional information you want to share.

Additional Questions and Resources

• What happens if my organization does not re-register?
  • If your organization does not completely and correctly re-register by May 1st, your organization will be placed on loss of privileges. The organization will not be able to spend any money through SSI or reserve space. You will have until the last SGA meeting of the Fall semester (December 2026) to complete re-registration before closing.
• Who can I ask for assistance?
  • OSE staff and Leadership Consultants are here to help. Please email engagement@wcupa.edu if you have specific questions. Leadership Consultants will be hosting drop-in hours throughout the month of April. Those hours will be announced at the April 7th Intro to Officer Training meeting.
• I am not an officer on my RamConnect portal right now - can I re-register my organization?
  • No *do not panic*. You will either need a current officer to appoint you to be an officer or you will need to email engagement@wcupa.edu so OSE staff can appoint you as one.
• Can more than one person re-register my organization?
  • No. You will need to assign one officer to complete your re-registration form.
• What if I do not fill out my re-registration form correctly or include the correct information?
  • OSE staff and Leadership Consultants will be reviewing re-registration forms on a rolling basis. We will be approving and denying forms in RamConnect. If your form is denied, you will receive an email telling you what to correct and to resubmit. You must resubmit before May 1st at 11:59 PM.
• What if my organization wants to close or go inactive for the Fall?
  • If your organization has voted to close permanently or go inactive, you will need to let OSE staff know by emailing engagement@wcupa.edu so we know to not expect a re-registration form form you. If you go inactive and do not re-register by the last day of classes of the Fall semester (December 2026), your organiztion will close.
• How does re-registration affect the Fall Involvement Fair tabling opportunities?
  • You must re-register in order to participate in the Fall Involvement Fair. The Fall Involvement Fair sign-up form will go out to new officers in May to those who have re-registered correctly.
• Do you have an infographic to help explain this?
  • Yes! Please see here.