Student Organization Re-Registration for 2024-2025
3/26/24
Hello Student Organization Leaders!
I hope you are having a great week so far! Can you believe it is time for re-registration for next academic year?! In this email, I hope to explain and clarify the re-registration process so that your organization can be successful.
**Please note, this is for current recognized student organizations only. Honor Societies and individual Fraternity & Sorority Life chapters do not need to re-register. Governing bodies must re-register.**
Instructions
1. Your organization will need to host elections by March 31st. Your organization will need to have a President, Vice President, Treasurer, and Secretary per the Student Organization Policies and Procedures Manual.
- Each student has to have at least a 2.0 cumulative GPA.
- You must also have a WCU faculty/staff advisor.
- Each position must be filled by a unique undergraduate student, meaning that students cannot hold more than one position.
2. At least one incoming officer must attend the April 2nd Council of Organizations meeting. This meeting will be from 7 PM to 9 PM. This meeting will serve as an officer training and the student(s) will attend multiple breakout sessions to prepare them for their upcoming roles.
3. On your RamConnect page for your organization, a banner will appear at the top starting on April 3rd. You must click the button to activate the re-registration process AND complete the form by April 26th at 11:59 PM. You will need the following information and documents to re-register:
- The information for your President, Vice President, Treasurer, Secretary, and Advisor for NEXT ACADEMIC YEAR 2024-2025.
- An updated copy of your bylaws from within the past 3 years (2021-2024).
- A copy of the SGA Bylaw Template will be available in the form for you to download if necessary.
- A membership roster in an Excel document.
- The appropriate document will be in the form for you to download and reupload.
- Information on your events, meetings, and membership from the past year.
- Off-campus addresses that you do organization activities in to adhere to the Clery Act.
- If you are a part of a national organization, your national organization's contact information.
- Instagram handle information.
- Organization goals for 2024-2025.
- Any additional information you want to share.
Additional Questions and Resources
- What happens if my organization does not re-register?
- If your organization does not completely and correctly re-register by April 26th, your organization will be suspended. The organization will not be able to spend any money through SSI or reserve space. You will have until the last SGA meeting of the Fall semester (December 2024) to complete re-registration before closing.
- Who can I ask for assistance?
- SLI staff and Leadership Consultants are here to help. Please email involvement@wcupa.edu if you have specific questions. Leadership Consultants will be hosting drop-in hours throughout the month of April. Those hours will be announced at the April 2nd COO meeting.
- I am not an officer on my RamConnect portal right now - can I re-register my organization?
- No. You will either need a current officer to appoint you to be an officer or you will need to email involvement@wcupa.edu so SLI staff can appoint you as one.
- Can more than one person re-register my organization?
- No. You will need to assign one officer to complete your re-registration form.
- What if I do not fill out my re-registration form correctly or include the correct information?
- SLI staff and Leadership Consultants will be reviewing re-registration forms on a rolling basis. We will be approving and denying forms in RamConnect. If your form is denied, you will receive an email telling you what to correct and to resubmit. You must resubmit before April 26th at 11:59 PM.
- What if my organization wants to close or go inactive for the Fall?
- If your organization has voted to close permanently or go inactive, you will need to let SLI staff know by emailing involvement@wcupa.edu so we know to not expect a re-registration form form you. If you go inactive and do not re-register by the last SGA meeting of the Fall semester (December 2024), you will close.
- How does re-registration affect the Fall Involvement Fair tabling opportunities?
- You must re-register in order to participate in the Fall Involvement Fair. The Fall Involvement Fair sign-up form will go out to new officers the first week of May to those who have re-registered correctly.
- When will we hear about lockers and CSI office applications?
- Sykes Union Advisory Board will be taking over CSI locker applications and renewals as well as CSI office applications and expectations. You will receive more information about this after your organization re-registers and at the April 2nd COO event.
- Do you have an infographic to help explain this?
Please let me know if you have any questions!
Kimberly Farrer
Associate Director of Student Leadership & Involvement
involvement@wcupa.edu |
