Student Organization Re-Registration for 2025-2026

March 17, 2025
Hello Student Organization Leader!

We hope you had a great spring break and are having a great start to your week so far! Can you believe it is time for re-registration for next academic year?! In this email, we hope to explain and clarify the re-registration process so that your organization can be successful.

**Please note, this is for current recognized student organizations only. Honor Societies and individual Fraternity & Sorority Life chapters do not need to re-register. Governing bodies must re-register.**

Instructions

• Each student has to have at least a 2.0 cumulative GPA.
• Each elected officer must be considered in good standing with the Office of Student Conduct.
• You must also have a WCU faculty/staff advisor.
• Each position must be filled by a unique undergraduate student, meaning that students cannot hold more than one position.

• You may send more than one member to this meeting.
• You can represent up to (3) student organizations.
• This meeting is required for re-registration to occur.
• If you are unable to attend this event, please fill out this form so SLI can reach out individually.
  • Failure to attend this COO will result in inability to re-register your organization for 2025-2026.

• The information for your President, Vice President, Treasurer, Secretary, and Advisor for NEXT ACADEMIC YEAR 2025-2026.
• An updated copy of your bylaws from within with memo changes (2024).
  • A copy of the SGA Bylaw Template will be available in the form for you to download if necessary.
• A membership roster in an Excel document.
  • The appropriate document will be in the form for you to download and reupload.
• Information on your events, meetings, and membership from the past year.
• Off-campus addresses that you do organization activities in to adhere to the Clery Act.
• If you are a part of a national organization, your national organization's contact information.
• Instagram handle information.
• Organization goals for 2025-2026.
• Any additional information you want to share.

Additional Questions and Resources

• What happens if my organization does not re-register?
  • If your organization does not completely and correctly re-register by April 25th, your organization will be suspended. The organization will not be able to spend any money through SSI or reserve space. You will have until the last SGA meeting of the Fall semester (December 2025) to complete re-registration before closing.
• Who can I ask for assistance?
  • SLI staff and Leadership Consultants are here to help. Please email involvement@wcupa.edu if you have specific questions. Leadership Consultants will be hosting drop-in hours throughout the month of April. Those hours will be announced at the April 1st COO meeting.
• I am not an officer on my RamConnect portal right now - can I re-register my organization?
  • No. You will either need a current officer to appoint you to be an officer or you will need to email involvement@wcupa.edu so SLI staff can appoint you as one.
• Can more than one person re-register my organization?
  • No. You will need to assign one officer to complete your re-registration form.
• What if I do not fill out my re-registration form correctly or include the correct information?
  • SLI staff and Leadership Consultants will be reviewing re-registration forms on a rolling basis. We will be approving and denying forms in RamConnect. If your form is denied, you will receive an email telling you what to correct and to resubmit. You must resubmit before April 25th at 11:59 PM.
• What if my organization wants to close or go inactive for the Fall?
  • If your organization has voted to close permanently or go inactive, you will need to let SLI staff know by emailing involvement@wcupa.edu so we know to not expect a re-registration form form you. If you go inactive and do not re-register by the last SGA meeting of the Fall semester (December 2025), you will close.
• How does re-registration affect the Fall Involvement Fair tabling opportunities?
  • You must re-register in order to participate in the Fall Involvement Fair. The Fall Involvement Fair sign-up form will go out to new officers in May to those who have re-registered correctly.
• Do you have an infographic to help explain this?
  • Yes! Please see here.